The following information provides you with an overview of the processing of your personal data by us and your rights.
1. Who is responsible for data processing and whom can I contact?
BOGEN Magnetics GmbH
Potsdamer Straße 12-13
Phone: +49 30 81 00 02-0
Fax: +49 30 81 00 02-60
You can also contact our external data protection officer:
Thorsten Ritter – Data Protection Officer
BOGEN Magnetics GmbH
Potsdamer Straße 12-13
Phone: +49 30 21 96 43 90
3. Which data do we use?
You can visit our websites without telling us your identity, unless you send us an email or message via a contact form, or apply to join us or use our online services. In doing so, we process only the data necessary to answer your request or to provide our services. Which data are collected, can be seen from the respective input forms. The required data are marked as mandatory fields. As far as we ask you for more information, it is voluntary information. We use this information to make our offers more individual or better suited to your needs. In all other cases, we only use the data required to contact you.
4. For what purposes and on what legal basis do we use your data?
We process your personal data in accordance with the provisions of the General Data Protection Regulation (DS-GVO) and the Federal Data Protection Act (BDSG). Please also note our information about your right of objection under Article 21 DS-GVO.
a) For the fulfillment of contractual obligations (Art. 6 (1b) of the GDPR)
The processing of personal data takes place for the fulfillment of a contract, as well as for the implementation of pre-contractual measures, which take place at your request.
Orders or service requests
b) In the context of balancing of interests (Article 6 (1f DS-GVO)
If necessary, we process your data in addition to the actual fulfillment of the contract for the protection of our legitimate interests or the interests of third parties.
Asserting legal claims and defense in legal disputes
Ensure IT security
For direct marketing purposes
Processing your application
Answering your request
Answering your request
c) On the basis of your consent (Article 6 (1a) DS-GVO)
Insofar you have given us consent to the processing of personal data for specific purposes, the legality of this processing is based on your consent. A given consent can be revoked at any time. Please note that the revocation only works for the future. Processings that occurred before the revocation are not affected.
Sending information material or a newsletter
d) Due to legal requirements (Article 6 (1c) DS-GVO) or in the public interest (Article 6 Para.1e DSGVO)
In addition we as a company are subject to various legal obligations (e. g. commercial code, tax laws).
The legal basis for the processing of your personal data in an application process is primarily § 26 BDSG in the version valid from 05-25-2018. Thereafter the processing of the data required in connection with the decision to establish an employment relationship is permitted. If the data may be required for legal prosecution after completing the application process, data processing based on the requirements of Art. 6 DS-GVO in particular for the exercise of legitimate interests pursuant to Art. 6 para. 1 lit. f) DS-GMO is allowed. Our interest then is in the assertion or defense against claims.
By sending your application you declare your consent that we may store and process your data for the purposes of application, staffing and recruitment. You can revoke this consent at any time and withdraw your application.
The personal data of your application will be processed by us exclusively for the purposes of application processing and in the staffing process. The staffing is made in cooperation with the responsible employees of our personnel department with the managers of the specialist departments and the management.
Your data will be deleted six months after completing the application process, unless you agree to a longer retention period, e. g. to take you into account when making future job advertisements. In case of hiring your data will be taken over to our staff data base.
5. Who gets my data?
Within BOGEN Magnetics GmbH those positions gain access to your data, which need them to fulfill our contractual and legal obligations or in the context of balance of interests. It may be necessary to respond to inquiries by submitting them to third parties, such as our subsidiaries or special service partners. Our service providers and vicarious agents may also receive data for these purposes if they protect confidentiality and our instructions under data protection law. A passing on to third parties takes place exclusively within the regulations of the DS-GVO and the BDSG.
Transfer for order processing
The personal data collected by us will be passed on to the shipping company responsible for the delivery within the framework of the contract, insofar as this is necessary for the delivery of the goods.
6. Are data transmitted to a third country?
Data are not transferred to countries outside the EU or the EEA (so-called third countries) unless they are required in connection with orders, order processing and deliveries of goods and services to a recipient in a third country.
7. How long will my data be stored?
We process and store your personal data as long as it is necessary for the fulfillment of our contractual and legal obligations or in the context of balance of interests. If the data are no longer required for the fulfillment of these purposes, these are regularly deleted, unless their – temporary – further processing is required to fulfill commercial and tax retention periods, such as the Commercial Code and the Tax Code. The deadlines for storage and documentation specified there are six to ten years.
8. Which privacy rights do I have?
– the right to information under Article 15 of the GDPR,
– the right of correction under Article 16 of the GDPR,
– the right of cancellation under Article 17 of the GDPR,
– the right to limit processing under Article 18 of the GDPR,
– the right to object from Article 21 of the GDPR,
– the right to data portability under Article 20 of the GDPR.
In addition, there is a right of appeal to a data protection supervisory authority (Article 77 DS-GVO i.V.m. § 19 BDSG).
A list of German supervisory authorities and their contact details can be found by following this link: https://www.bfdi.bund.de/DE/Infothek/Anschriften_Links/anschriften_links-node.html
You may revoke your consent to the processing of personal data at any time. Please note that the revocation only works for the future. Processings that occurred before the revocation are not affected. Please also note our information about your right of objection under Article 21 DS-GVO.
For the exercise of your rights, please use the above mentioned contact of our data protection officer.
9. Is there a duty to provide data?
As part of our business relationship or the ordering of services, you must provide the personal information necessary to conduct the business relationship or to provide a service and to perform the related contractual obligations or that we are required to collect by law. Without this data we usually have to reject the conclusion of the contract or the execution of the order or can no longer carry out an existing contract and must therefore terminate it if necessary.
10. Is there automated decision-making including profiling?
In principle we do not use fully automated decision-making including profiling according to Article 22 of the GDPR.
11. Information about your right of objection under Article 21 of the GDPR
a) Case-specific right of objection
You have the right to object to the processing of your personal data for reasons that arise from your particular situation. The prerequisite for this is that the data processing takes place in the public interest or on the basis of a balance of interests. This also applies to a profiling. In the case of objection we will not process your personal information unless we can give compelling legitimate reasons for the processing of your data that outweigh your interests, rights and freedoms. Or your personal data serve the assertion, exercise or defense of legal claims.
b) Objection to the processing of your data for direct mail
If your personal data is processed for our direct mail, you have the right to object to it at any time; this also applies to profiling when it comes to direct mail. In the event of an objection we will no longer process your personal data for these purposes. The objection can be made free of form and should, if possible, be sent to our above mentioned data protection officer.
12. What data is processed when using the website?
a) Usage-related information
By visiting our web pages we receive usage data. This includes information such as screen resolution, browser version, internet access, operating system, language, plugins used, country/region origin and search engines. The stored data will be evaluated only for statistical purposes and for the optimization of our websites. A transfer to third parties and a user-related evaluation does not take place. Furthermore we store for a short period of a few days the connection data to our websites (IP addresses) for ensuring IT security.
When visiting particular web pages so-called session cookies are used to facilitate navigation. These cookies expire at the end of the session and do not contain any personal information, that means the contents of the cookies are not evaluated user-related. You can carry out settings in your browser so that you only allow cookies on a case-by-case basis or not at all.
Cookies used to carry out the electronic communication process or to provide certain functions are stored on the basis of Article 6 (1f) GDPR. In this case the storage of cookies is made for the purpose of technically error-free and optimized provision of our services. Disabling cookies may limit the functionality of our website.
13. How safe is my data?
To protect the personal data of our customers and prospects we use a secure online transmission method, the so-called „Secure Socket Layer“ (SSL) transmission. All information transmitted using this secure method is encrypted before being sent. Your personal data will be processed only on security technology protected, industry standard (e. g. firewalls, password protection, access control etc.) data centers and computers.
14. Which plugins and tools are in use on the website?
Matomo (formerly Piwik)
This website uses the open source web analytics service Matomo. Matomo uses so-called „cookies“. These are text files that are stored on your computer and that allow an analysis of your use of the website. For this purpose the information generated by the cookie about the use of this website is stored on our server. The IP address is anonymized before saving. Matomo cookies remain on your device until you delete them. Matomo cookies are stored on the basis of Art. 6 para. 1 lit. f DSGVO. The website operator has a legitimate interest in the anonymized analysis of user behavior in order to optimize both, the website and the advertising. The information generated by the cookie about the use of this website will not be disclosed to third parties. You can prevent the storage of cookies by a corresponding setting of your browser software; please note that if you do this, you may not be able to use all the features of the website to the complete extent that is possible. If you do not agree with the storage and use of your data you can disable the storage and use below this data protection statement. In this case an opt-out cookie will be deposited in your browser that prevents Matomo from saving usage data. Deleting your cookies will result in deletion of the Matomo opt-out cookie as well. The opt-out must be reactivated when visiting our website again.
15. Links to websites of other providers
Our site may contain links to other sites for which we have no control over compliance with privacy and security practices.